Using the Swing Platform

• How Do I Report When I’m Sick?
  How Do I Report When I’m Sick?

   

  If there is ever a time when you're committed to a request and you need to report that you’re sick, we ask that you follow the steps below: 

   

  Single Day Request: Cancel your request on the Swing platform. Provide notes in the note section informing us that you're sick. 

  Please review this support article for steps on how to cancel your request: 

  How do I Cancel my Commitment to a Request?

   

  Multi-Day Day Request or Long-Term Request: Email Swing Support so that we can make the proper adjustments to your request.

  It’s very important to follow these steps when reporting sick so that we can make sure your Swing account isn’t negatively impacted.

• Using the Swing platform
  Using the Swing platform

  Watch our Sub Platform Demo Video for a quick demo of how to use the platform!

   

  Make sure you check out our other helpful articles to walk you through Subs FAQ's. Here are just a few: 

  1. Accepting Requests via the platform
  2. Accepting Requests via Text
  3. Using our App
  4. Cancellations
  5. Getting Paid 

   

   

   

• The Quick-Start Guide to the Swing Education App
  The Quick-Start Guide to the Swing Education App

   

  We know you’re busy, so we designed the Swing Education app for teachers on the go. With the app, you can view and accept requests, get access to your schedule, update your profile and more. Get started with the guide below.

  Get the iOS app in the App Store

  Get the Android app from Google Play

   

  Viewing New Requests & Commitments

  Log in to the app —  you only need to do this once — and you will be taken to the home screen. To view open requests, tap “Openings” at the bottom of the screen. To view your schedule, tap “Commitments”.  

  You can also sign up for waitlisted assignments. When you accept a waitlisted assignment, you will be placed into the request if the original sub cancels. To get on a waitlist, tap the “Waitlists” tab at the top of the screen. Tap the request you want, then tap “Add to Waitlist”.  

   

   

  Using Notifications

  Once you download and log into the app, you will be notified of new requests via push notification instead of SMS messages.  With push notifications, you will now have all your Swing activity centralized in the app.

  To accept a request from a push notification, tap the notification from your notification center. This will take you to the request page for that assignment, where you can view request details and accept the request.

  Important: If you disable app notifications, you will not automatically start receiving teaching requests via text message.  Please contact support and ask them to re-enable text notifications.

   

  .    

   

  Viewing Multi-Day Requests

  To view a multi-day request, first tap to open it.  At the top of the screen, you’ll see the date range for the request. Tap the right arrow to see the day-by-day view. 

   

       

   

• How do I view requests?
  How do I view requests?

  All jobs, or “requests”, as we call them, will be placed directly by the schools onto the Swing platform. You can see these requests on the Swing platform by:
  Logging into your account at https://subs.swingeducation.com/#/

  
  Clicking on "Open Requests"
  You will see a list of open requests with a summary of the request details. Click on "View Details" to open the request and view the information the admin has included.

  You can also check the Show Waitlists?” Box to see requests that are filled but have an open waitlist. By adding yourself to the waitlist, you are expressing interest in the request should it become available. If chosen, you will receive a notification that you are confirmed to fill the request.
  

  

   

              

• How Do I Update My Requirements?
  How Do I Update My Requirements?

  To update your Swing Education mandatory requirements:

   

  Any requirement that needs updating will have a blue "update" button. Click the update button for further instructions on updating that particular requirement. If no update is needed, there will be no actionable buttons for you to select.         

  Please note: you cannot update a requirement prior to 7 weeks from the current expiration date. Please hold on to it until your current documentation is within 7 weeks of expiring, and then update your account. 

  Not sure what's due? All of your documents will be displayed in your account settings with the current expiration dates. 

  Note: Once you have updated your requirement you can ignore emails asking you to update. Please allow 2-3 business days for your document to be accepted. 

   

• Substitute Teaching Request Types
  Substitute Teaching Request Types

  

   

  As more schools have adopted distance learning and other types of learning arrangements, Swing Education has enhanced the Swing platform to allow school admins to include more details on the request. This allows teachers to determine which requests are the best fit for them.

  Below are descriptions of each request type. Please note: because we are still in the midst of a global pandemic and not all schools are open for on-campus learning, request types will vary by region. Be sure to read the notes section carefully to decide if the request type is right for you and to avoid last-minute cancellations.

   

  Request Types

  On Campus: both students and the teacher are physically present on campus, in the classroom.

  Distance: the teacher is at home and instruction occurs on the teacher’s personal computer using the school’s video conferencing account. For remote distance learning requests, the address field will state "REMOTE/ONLINE."

  Important: Double check the "Required Experience" field to be sure the videoconferencing platform used by the school is one you are confident teaching with.

  Hybrid: for a hybrid request, instruction occurs with a combination of the methods above. For example, during a long-term assignment, some days may be remote and others may be on campus. Or, in other cases, the teacher may be on campus and the students could be at home.  To determine what the classroom arrangement is, look under "Type" for your location and the students' location. 

   

  

  FAQs

  Why don't I see any of these requests in my Swing account?

  In order to teach on campus, all substitute teachers must sign the COVID-19 acknowledgement. Log on to your account settings and sign the acknowledgement form to get access to requests.

   

  What is a Roving Sub?

  On some requests you will see "Roving Sub."  This means the school is anticipating a certain number of absences on a particular day, so the admin will book subs in advance without knowing which classes will require substitutes. For roving requests, you may not know the grade or subject until the morning of the assignment. Or, the admin may need you to cover two different classes at the same school.

   

  How can I make sure I'm ready for these new types of requests?

  There are two things you can do right now to prepare yourself to accept any type of request. 

  1. Familiarize yourself with Zoom and Google Classroom by watching our distance learning training video or by viewing Swing's distance learning presentation. You'll also learn how to manage your class during the lesson and how to successfully wrap up your lesson.

  2. Use our distance learning checklist to make sure you have all the information you need before the assignment starts. 

   

  What are schools doing to prevent the spread of COVID-19?

  Our expectation is that schools provide a safe work environment by following federal, state, local and health department guidelines. On each request, the school admin will list out the school's safety protocol, including masks, physical distancing and check-in requirements. Just tap on the request to see these details.

   

  

   

   

   

  I have a safety concern regarding a school where I am teaching. What should I do?

  If you are concerned about safety at a school where you are teaching, please tell us using the school feedback feature. Note: you can access this feature after you have completed the assignment. If there is an urgent situation pertaining to safety at the school, please contact us immediately. You may read more about the expectations Swing is setting for our school partners here.

   

   

   

   

   

   

   

   

   

   

Tipalti (1099's Payments)

• What Do I Do if I'm Missing Pay?
  What Do I Do if I'm Missing Pay?

  If you are a 1099 contractor, please check the itemized breakdown of your pay to confirm what request is missing. Then, submit an inquiry to our Support team so that we can take a look at your issue. To expedite your inquiry, please be sure to include the following:

  • School Name
  • Admin Name
  • Date of missing/incorrect payment
  • Hours worked

  If you are a W-2 employee, please check out our article, Where's My Payment?

  Once we get your inquiry, we will contact the admin for confirmation and contact you with any additional questions, and/or a resolution. 

  Best practices for payment: 

  1. Check your account every Friday to confirm all days worked that week are reported under your commitments tab. If you don't see a day you worked, and it was within the last 7 days, contact us. Note: If your request is longer than 7 days, any days worked will still remain under the "upcoming" tab,  but will still be paid weekly. 

  2. Don't accept requests directly from the schools via email/phone/text. All work should be accepted through the Swing text, Swing App, or the web platform to avoid delays in payment. 

  Things to note: 

  1. It is your responsibility to ensure your payment is correct each week. We will not know you are due for payment unless the request has been issued on the platform with the correct days. 
  2. Canceled requests will not appear on your account. However, as long as you accepted the request through the Swing platform, you will be paid for any days worked prior to the cancellation. If applicable, cancellation penalties will apply. 
  3. Multi-day requests that are still ongoing will be in your upcoming commitments section until the request ends, and will still be paid weekly. 

   

• How Do Taxes Work for Independent Contractors?
  How Do Taxes Work for Independent Contractors?

  Note: Swing Education and its affiliates do not provide tax, legal or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal, or accounting advice. You should consult your own tax, legal, and accounting advisors before engaging in any transaction.

  Table of Contents

  You will find the following information in this article:

  • What is this document all about?
  • Where can I go for support to make sure I do this right?
  • What’s the deal with having no taxes withheld from my pay?
  • Do quarterly taxes apply to me?
  • How do I pay quarterly/yearly taxes?
  • I’d rather just pay my taxes at the end of the year, is that a problem?
  • I didn't get a 1099-MISC or a W2!
  • I need your EIN (employment identification) number
  • Helpful Links
    

  What is this article about?

  As a Swing Sub, you are an independent contractor, rather than a direct employee, which means there are some significant differences in how you are expected to organize, track, and report your taxable income to the IRS.  This document is intended to make you aware of some of these differences and equip you with resources that can help you estimate and manage taxes due on the money you earned working at Swing Education’s partner schools.

  Where can I go for support to make sure I do this right?

  There is a great option for many SwingSubs to get FREE support on Tax preparation!  The Volunteer Income Tax Assistance (VITA) program offers free tax help to people who generally make $54,000 or less and need assistance in preparing their own tax returns. IRS-certified volunteers provide free basic income tax return preparation with electronic filing to qualified individuals.

  This Flyer created by the IRS outlines the VITA program.  To locate the nearest VITA site near you, use the VITA Locator Tool or call 800-906-9887.

  If you do not qualify for the VITA program and still have concerns about doing your quarterly or annual taxes properly we recommend you contact an online or local tax professional that can give guidance more specific to your individual needs.  Here are some tips for choosing a tax return preparer.
  

  What’s the deal with having no taxes withheld from my pay?

  When you begin earning money as an independent contractor, you essentially become a business-of-one.  Because you are a self-employed individual this means you are paid the full amount listed on the assignments you worked and no taxes are withheld.  

  Unfortunately, this does not remove your tax burden, rather, it means you are required to report your income and resolve your tax debt directly with the IRS.  Just how a company will withhold money from an employee's paycheck to send to the IRS, you need to take out your own taxes from the money you earn. Generally, as a self-employed individual, you are required to file an annual return and pay estimated tax quarterly.  More about this below.

  Do quarterly taxes apply to me?

  Many SwingSubs earn enough to be expected to pay quarterly taxes. Here’s a general rule-of-thumb for determining if you should be paying taxes quarterly:

  If you expect to owe more than $1,000 in taxes for the year for your contracting work (which amounts to around $3,000 or more in earnings) then you may need to pay quarterly taxes by the dates listed below.

  How do I pay quarterly/yearly taxes?

  Paying quarterly taxes is done by submitting (by mail or electronically) the 1040-ES (for quarterly taxes) and Schedule C Form (for year-end taxes) to the IRS.  It is HIGHLY ENCOURAGED that you read the instructions on the 1040-ES form closely as it has detailed information on tax rates, estimating your quarterly taxes, how to pay, etc.

  Swing is required to send you a 1099-Misc form once a year by January 31st which you will use to report your taxes from the previous year and fill out your Schedule C.

  I’d rather just pay my taxes at the end of the year, is that a problem?

  If you don’t pay quarterly when you should, you could face a penalty. Typically, you’ll pay a 6-8% penalty on the amount you underpaid. So if you made $10,000, owe $2,000 in taxes, and didn’t pay quarterly taxes, you might be subject to a penalty of 6% of the $2,000 underpayment, which is $120 -- yikes!  In short, it is highly recommended that you pay your taxes quarterly if you expect to owe $1000 or more.

  I didn't get a 1099-MISC or a W2!

  As you are not an employee of Swing, but an independent contractor, you are provided a 1099-MISC and not a W2. You will get a 1099_MISC only if you made more than $600 from Jan 1st to Dec. 31st. If you made less than $600, you can use your payment history for tax purposes. 

  What is Swing's EIN (employment identification) number:

  Our EIN number is 47-4349654. If you receive a 1099-MISC from us, this is also included on the 1099-MISC form.

  Helpful Links:

  • Self Employed Individual Tax Center: The one-stop-shop on the IRS website for all the forms, advice, and online learning tools.
  • 1040-ES Estimated Tax Form: Instructions and form created by the IRS to help individuals pay estimated taxes.  Read the instructions carefully.
  • Schedule C Form: The end of year profits and loss tax form.
  • Volunteer Income Tax Assistance (VITA) program homepage: The homepage for this program on the www.irs.gov website.
  • VITA Program Flyer: This is a flyer created by the IRS that outlines the basics of the VITA program, who qualifies, what you need to bring, etc.
  • VITA Locator Tool: Help you find a Volunteer Income Tax Assistance program locations in your area.
  • Tips for choosing a tax return preparer: This website helps you select a tax return preparer and gives advice on who to select and what to look for  This is particularly useful if you do not qualify for the VITA program.
  • See what other subs are doing by taking a look at our lounge discussion about taxes.

  Note: Swing Education and its affiliates do not provide tax, legal or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal, or accounting advice. You should consult your own tax, legal, and accounting advisors before engaging in any transaction.

   

   

• How will I get paid and how often?
  How will I get paid and how often?

  How do I set up my payment information?

  • All 1099 SwingSubs are paid through our third-party payment processor "Tipalti". Please check out Setting Up Your Tipalti Account for a step by step guide on setting up your account.
  • All W-2 SwingSubs are paid via ADP. Please see here how to enter your hours on your timesheet. 

  How will I get paid and how often?

  • • You will be paid weekly by either direct deposit or check. 
      • If you have chosen to be paid by check,  please allow up to 21 days after issuance to receive your check in the mail.
        • If you do not receive it, please reach out to us so we can investigate. 
    • You will be paid by Friday of each week, and that weekly deposit will include payments from any work completed in the prior week. 

  

  Tip: The request page of any given request will also show you when you can expect to be paid. The amount shown is for the entire request, but, you will only be paid one week at a time. 

  How can I check the status of my payment?

  You will be able to see your Payment History by clicking ‘Payment History’ from the dropdown menu on your Tipalti account. Your payment details, for the previous week, will be available by Wednesday each week. 

  Or in ADP: How Often and How Do I Get Paid As a W-2?

   

   

   

  Missing a payment? Start here.

   

   

• How Do I Setup My Tipalti Pay Account?
  How Do I Setup My Tipalti Pay Account?

  Here is an example of how to fill out your pay profile and tax documents. We have included written instructions below. Please note each persons tax situation may differ. Please select the options that fit your tax situation. 

   

  Login to your account and head to the top right hand corner of the page. Click on your name and select “Payment Setup”. 

  After you log in, you will be taken to a four-screen process.  Once you complete the steps on each page, click the “Next” button on the bottom, right portion of the page to move on to the next section. 

  Page 1: Enter your contact details. If you have a different address on your bank records, use the address as it appears on your bank records.

  

  Page 2: Click the drop-down menu to select the type of payment method you want to use.

  • Recommended: Direct Deposit/ACH. Enter your bank information and triple-check that it's correct.
  • Checks - Verify your name, address, and currency.
  • If you need a paper check, note the following:
    • The cost is $2.10 per check.
    • A 2.5% foreign currency conversion fee may apply.
    • Please allow 15 business days for the check to arrive.
    • Checks are for deposit only and cannot be transferred.
    • Note: P.O. Boxes cannot be used for your payment address. 

  Page 3: Complete your W-9 and sign electronically

  Complete the W9 Tax Form so that Swing can send you a 1099 form at the end of the fiscal year.

  

  Typically, Swing Subs get paid as individuals. You can set this up by checking the "individual/sole proprietor or single-member LLC" box on the W-9 form. If you've created a corporation or other legal entity under which you want to get paid, you can use those boxes.  If you are not getting paid as a business, please leave the "Business Name" section blank.

  More information on taxes as a Swing Sub:

  Note:  In order to pass TIN validation, the following 2 things should match.

  • Page 1: Address: first, middle and last name
  • Page 3: Tax Forms:  digital signature and the name you entered. (The same as the name you used for your bank account.) The name used should be the same name that you use to file your taxes and is associated with the SSN [individual] or EIN  [company] you entered on this tax form. 

  Digitally sign your W-9 by typing your full name and your email address. Once you reach the following screen, you are ready to get paid by Swing!

    

  Once you're set up and have received your first payment via Tipalti, you'll be able to see your payment history. 

  Contact us if you have any questions while setting up your Tipalti account. Please remember that Swing cannot provide tax advice, so we are unable to help you fill out your W-9. We encourage you to reach out to a tax professional for tax advice.

• Income verification
  Income verification

  Please contact us for an income verification letter. You can expect a response within 3 business days. 

  What will the income verification letter entail?

  • The income verification letter will state when you have worked, what you were paid, and if you are a current or former contractor.

  When can I request an income verification letter?

  • You can request an income verification letter at any time after being set up as a sub. We suggest utilizing your best judgment when deciding when you'd like to request one for the letter to be of value to you.

  Can I request an employment verification letter?

  • We cannot provide you with an employment verification letter since you're working as an Independent Contractor. You can always reference the contractor agreement you completed when you were set up for further clarification on your relationship with Swing as an Independent Contractor. 

   

   

   

• How do I View My Payment History/ Paystubs?
  How do I View My Payment History/ Paystubs?

  **This article explains payment history for 1099 subs using Tipalti, if you are a W2 sub using ADP, click here

  In order to view your payment history or download paystubs, you'll need to use a desktop web browser. This is not yet available on Apple or Android apps. You do have several options for how the information is presented to you.

  Please watch our short Payment Breakdown video for help on how to view your weekly payment details. 

   

   

  On your Payment History tab you can:

  • See the general amount paid to you by week.
  • View an itemized breakdown of the week's pay, including location and hours worked.
  • Download weekly paystubs
  • Download a CSV file of all payments made.
  • Download a confirmation of payment page-directions listed below. 

  To Download Weekly Paystubs: 

  1. Click Payment History from the dropdown in the top right-hand corner. This will show you week by week summaries of your payment amounts

  2. Click on the blue arrow next to a given week to go to the “itemized payment details”,  where you can see all your payments broken down. This will give you the details of the school you worked at, the date, and the times. 

  3. From Payment Details, you can also download either an Excel or PDF statement for that given pay period, this is your paystub. 

   

  To download all your payments into one file:

  1. Click Payment History from the dropdown in the top righthand corner. This will show you week by week summaries of your payment amounts.

  2. Click the blue 'Export to Excel' button near the top of the page.

   

   To request an income verification letter please contact us. Please allow up to a week processing time. We cannot provide employment verifications as Swing Subs are independent contractors, however, income verifications are typically an acceptable replacement.

   

COVID-19 Resources

• COVID-19 (Coronavirus) FAQs for Substitute Teachers
  COVID-19 (Coronavirus) FAQs for Substitute Teachers

   

  • Does Swing Education offer remote teaching opportunities? 
  • Schools now have the option to select remote learning when requesting a sub.  Most of these assignments will require you to have a working computer or tablet and a reliable internet connection.
  • If a school in your region requests a remote sub, the request will state "REMOTE/ONLINE" in the address field. The school will provide online tool information, such as login credentials for Zoom or Google Classroom, in the notes field.  
  • If you accept a remote request and do not get the information you need to teach the class remotely, contact the school as soon as the assignment is confirmed.

   

  • Can I get paid while schools are closed? 
  • You will continue to be paid as usual for days you have already worked. However, schools pay only for filled requests, so we are unable to pay subs for days that are not worked during these closures.
  • You may be able to find financial assistance through federal, state or local programs. Learn more.

   

  • I’ve recently been traveling. Do I need to do anything differently? 
  • If you have traveled to a Level 3 Travel Health Notice country, please stay home for a period of 2 weeks from the time you returned home. 
  • If any symptoms arise within that 14-day period, including fever, cough or shortness of breath, call your medical provider immediately. Do not take any teaching assignments until a prognosis is determined.
  • If you have traveled to areas domestically or internationally without a known COVID-19 outbreak and you do not have any symptoms of illness, you may continue working as usual.

   

  • What should I do if I feel sick?
  • If you have worked in schools in the past 2 weeks and have tested positive for COVID-19, contact us with details as soon as possible.
  • If you are experiencing fever, vomiting, diarrhea or other symptoms of a communicable illness, whether or not you believe it’s related to COVID-19, cancel any upcoming requests on the Swing platform immediately.
  • If the request is same-day, please contact the school directly as well as our support team.

   

  • Will I be penalized for canceling a request due to sickness?
  • We are waiving all cancellation penalties from March 15, 2020 through April 30, 2020, regardless of the reason.  Please do not go to the school sick because you are worried about a cancellation penalty. Starting May 1st, 2020 we will be waiving the penalty on a case by case basis. Please be as specific as possible when canceling.

   

  • I’m in a high-risk group and don’t feel comfortable teaching at this time due to the increased health risks from COVID-19. What should I do?
  • It is your choice which requests you accept or not. If you have upcoming requests that you don’t feel comfortable completing, go ahead and cancel. 
  • However, if you are scheduled for a request that begins within 24 hours or have already started a long-term request, please contact us as soon as possible

   

  • Will I still be paid for the day if I have to leave early from a request due to sickness?
  • You will only be paid for the time you worked based on our half-day/full-day policy. 

   

  • What if the school I am at sends me home early due to COVID-19 concerns on their campus?
  • If a school closes early, you will be paid for the hours you worked, either a half or full day. There are no additional actions you need to take.

   

  • What can I expect if a school I have subbed at recently has a known case of COVID-19?
  • If you have an upcoming assignment at a school that will be closed due to COVID-19, you will receive a cancellation via text message or push notification. You will not be paid for assignments that are canceled in advance of the start date.

   

  • Do you have a list of all school closures in my area? 
  • If you have any upcoming assignments at schools that are closing, you will be notified of the canceled requests via text message or push notification. However, if you are curious about other schools, Education Week has put together this map of school closures. 

   

  • How will I know when schools in my area reopen?
  • You will automatically begin receiving substitute teaching requests again as schools reopen and they become available. 

   

  • I am on a long-term assignment, will it be canceled?

  • You will be paid for days you have worked, and, in most cases, future days will be canceled. When the school reopens, the school may request that you  continue the assignment if you are still available. 
  • Some schools may offer the opportunity to continue your long-term assignment in a remote teaching capacity. In this case, the school will reach out to you directly to discuss the terms of the change, and of course it’s your choice whether to continue the assignment. If you choose not to continue, we will waive any cancellation penalties.

   

  • Are there things I can do to advance my career with Swing Education while schools are closed? 
  • Yes! Click here to learn more about advancing your career with Swing Education.

   

  • Why was my Swing Hero request canceled? I thought those assignments are guaranteed.  
    • Under normal circumstances, it would be very unusual for a Swing Hero request to be canceled. We depend on all of you Heroes to help fill last minute openings at schools! However, these are not normal circumstances. Given that schools are currently closed, we have canceled all upcoming Swing Hero requests except those starting within 24 hours. Swing Hero requests will become available again when most schools are back in session. You can learn more about Swing Heroes here.

   

  • Can I still sign up to sub with Swing Education?
    • In light of restrictions due to the COVID-19 (coronavirus) pandemic, we are placing a temporary pause on adding new subs to our network. Some of the steps to onboard as a sub require face-to-face interaction, and for the health and safety of you and your community we can’t support taking any in-person steps at this time.

  • • If you’re already in the process of becoming a sub, your onboarding will be on hold until we receive guidance from the Centers for Disease Control that it’s safe for you to proceed with face-to-face onboarding requirements. We thank you for your patience and look forward to welcoming you into the Swing community soon!

     

  • Where can I get more information about COVID-19? 
  • You can find more information, as well as updates, on the CDC website.
• COVID-19 Vaccine FAQs
  COVID-19 Vaccine FAQs

   

  Updated: March 11, 2021.

  As of March 2, 2021, President Biden has directed all states to provide vaccinations for teachers. Find your state below to learn where you can find a provider.

   

  Note: bring your Swing Education pay stub with you to your appointment to demonstrate eligibility. You do not need a letter from Swing to demonstrate eligibility.

   

  Vaccination Providers by State and County

   

  Arizona - Maricopa County	Make your appointment here Bring your appointment confirmation and your Swing Education pay stub. The vaccine is free of charge FAQ resource from Maricopa County
  Arizona - Pinal County	Make an appointment here. Bring your appointment confirmation and your Swing Education pay stub.  If you choose a public health provider, you must fill out a COVID-19 Vaccine Administration Consent Record If you have more questions, visit the COVID-19 Vaccine Location page.
  California - All	Find your area's COVID-19 website. Make an appointment. Walk-ins will not be seen. Bring your appointment confirmation and your Swing Education pay stub.
  California - Long Beach	Check here for appointment availability OR sign up here to get notified when it's your turn. Bring your appointment confirmation and your Swing Education pay stub.
  California - Los Angeles	Los Angeles County will begin vaccinating educators March 1, 2021. Make an appointment here. View FAQs. Bring your appointment confirmation and your Swing Education pay stub.
  California - San Francisco	Make an appointment here. Bring your appointment confirmation and your Swing Education pay stub.
  California - San Mateo	Teachers are eligible for vaccinations beginning February 22, 2021. Make an appointment here. View FAQs. Bring your appointment confirmation and your Swing Education pay stub.
  Illinois - Chicago	Make an appointment here. Bring your appointment confirmation and your Swing Education pay stub. View FAQs here.
  New Jersey	Teachers are now eligible for vaccinations in New Jersey. Find a provider here. Read What to Know About the COVID-19 Vaccine. Be ready by printing your Swing Education pay stub.
  New York	Enter your zip code here to find a provider. Complete the NYS COVID-19 Vaccine Form. Bring your appointment confirmation and your Swing Education pay stub. For questions, visit the NYC COVID-19 Vaccine Finder web page.
  Texas	As of March 3, 2021, all teachers are eligible for vaccinations in Texas. Find an appointment here Vaccine availability map. Be ready by printing your Swing Education pay stub.
  Washington, D.C.	Schedule an appointment here. View FAQs. Bring your appointment confirmation and your Swing Education pay stub.

   

  FAQs

  When will it be my turn to be vaccinated?

  As of March 2, 2021, President Biden has directed all states to provide vaccinations for teachers. Timing depends on vaccine supply. You can read more about the President's directive here.

   

  What documentation will I need to provide to prove that I work in education?

  You need to bring your Swing Education pay stub with you when you go to your appointment. Learn how to print your pay stub here. 

   

  I onboarded with Swing, but never took an assignment. Can I still be vaccinated?

  If you are a teacher you are eligible to be vaccinated, but you will need a pay stub to demonstrate eligibility.  If you have never worked an assignment with Swing, you will not have a pay stub from Swing so we recommend bringing a pay stub from your previous employer.  Onboarding with Swing is not proof of eligibility to be vaccinated.

   

  Am I required to get the vaccine to work with Swing or at Swing partner schools?

  At this time, there are no requirements to be vaccinated.

   

• COVID Essential Tips For Our Subs
  COVID Essential Tips For Our Subs

  Across the nation, educators are responding valiantly to an unprecedented health crisis and its ramifications for students, educators, and their communities. Leaders and staff are charting new courses for this unique time. The COVID-19 pandemic is a national crisis that poses a serious health risk for everyone. We’re providing some essentials tips that will help prevent the spread of disease and protect our subs, partnering schools, and their communities.

  Our Subs:

  • Wear a face mask/covering when interacting with others outside your home.
  • Always maintain social distancing (six feet) from anyone you do not live with.
  • Maintain the highest levels of self-cleanliness and hygiene practices.
  • Familiarize yourself with your request’s school district’s Covid-19 guidelines.
  • Be a role model for your students and practice the pillars of infection prevention.
  • Be cautious about the way you talk about the pandemic. Share positive, age-appropriate information with students.
  • Start a morning symptom check. This can be done by taking your temperature early morning before arriving at your assignment and watching for symptoms.

  These are just a few essential tips that we recommend our Subs implement during this pandemic while working at our partnering schools. We hope that you and your loved ones are well, and we are more committed than ever to make sure you're safe and supported during these times.

• Swing COVID-19 Symptom Checker
  Swing COVID-19 Symptom Checker

  COVID DAILY SYMPTOM SCREENING QUESTIONNAIRE

  Do you currently have (or had within the past 3 days) any of these symptoms that you cannot attribute to another condition? YES or NO

  •  Fever or chills
  • Cough or sore throat
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • Recent onset of loss of taste or smell
  • Congestion
  • Nausea or vomiting
  • Diarrhea

  Have you had close contact with anyone with COVID-19 or COVID-19 symptoms in the past 14 days? YES or NO

   
  Contact is defined as being within 6 feet for more than 15 minutes with a person, or having direct contact with infectious fluids from a person with confirmed COVID-19 (for example being coughed or sneezed on). 

  Have you had a positive-COVID test for active virus in the past 14 days? YES or NO
• Swing Education COVID-19 Training
  Swing Education COVID-19 Training

  SwingSubs agree to watch these two training videos from the WHO before signing off on the Covid-19 Policy and Agreement

  1. Fabric mask training video (2:09)

     (full URL: https://youtu.be/9Tv2BVN_WTk)

  1. How to wash your hands (1:26)

     (full URL: https://youtu.be/3PmVJQUCm4E)

  USE THE PAPER TOWEL TO OPEN THE DOOR WHEN YOU LEAVE, TOO!

• Swing Education COVID-19 Policy and Agreement for SwingSubs
  Swing Education COVID-19 Policy and Agreement for SwingSubs

  Please view the entire COVID-19 Policy and Agreement here

ADP

• Our Team's Top ADP Timesheet Tips
  Our Team's Top ADP Timesheet Tips

   

   

  How to Enter Hours on Your ADP Timesheet

  

   

  • Make sure you are entering AM and PM (If you don’t put an “A” or a “P” after the time the system will automatically default to A.M.). 
  • Entering a “:” is not necessary (ie. 8:00 AM). You can simply type in 8 AM and the timesheet will correct the punch on your behalf. 
  • Please do not use the transfer code section unless you are marking time you spent on a Swing required training or your 1st orientation. 
  • It is important to note that if you miss a punch, then the ADP system does not know the amount of time worked, and therefore will not pay you for those hours. The cell will be colored RED. Entering the punch will correct the error. 
  • Review and enter your time each day rather than waiting until the end of the pay period. Entering hours you did not actually work, is time fraud. Do not enter anything other than hours you actually work, regardless of what the request page states. 
  • As a reminder, you must take your lunch break by the 5th hour of work. You must take a second lunch break if you work more than 10 hours in any one day. 
  • All-time must be approved by 11:59 PM on the last Saturday of the pay period. 
  • Your timesheet will be locked by 9 AM Monday morning. If you forgot to punch your hours for any previous weeks, you must reach out to us to process a manual timesheet. 

  
  
  

  What does the red "i" mean on my ADP timesheet? 

  

  • • Each penalty is 1 additional hour paid to you at the hourly rate for the day. It is unacceptable for you to not take your lunch break to purposely accumulate these penalties. 
    • It is your responsibility to advocate for yourself to ensure the school is providing a lunch break on time. Swing is not there to advocate on your behalf, so we expect you to ensure you are following this employment expectation. It is not acceptable to assume you will not be given a lunch break or that the school is too busy to provide one.

   

   

   

   

  Other Help Center Articles:

  How to enter your times

  How to enter your times via the app

  Important Timekeeping Information

• Workers Compensation Injury Information and Worksite Posters
  Workers Compensation Injury Information and Worksite Posters

   

  

   

  California Workers Compensation Injury Information and Worksite Poster

  Texas Workers Compensation Injury Information and Worksite Poster

  New York Workers Compensation Injury Information and Worksite Poster

  New Jersey Workers Compensation Injury Information and Worksite Poster

  DC Workers Compensation Injury Information and Worksite Poster

  Arizona Workers Compensation Injury Information and Worksite Poster

  Illinois Workers Compensation Injury Information and Worksite Poster

• General Employment Verification (by ADP)
  General Employment Verification (by ADP)

  Great news -- SWING EDUCATION INC is officially live on ADP Employment Verification, powered by The Work Number® an Equifax Workforce Solutions service. You can begin sending verifiers, such as lenders and government agencies, to theworknumber.com for their employment and income requests.Helpful ToolsReview the service material and your company-specific informationTo help you and your employees become more familiar with our service, we encourage you to review these handy guides, which can be found here:

  • The Work Number Reference Guide: Provides administrative users with an overview of The Work Number service and how the service is used.
  • Employee Guide: Provides an overview of the benefits and tools available to employees
  • Employee Poster to hang in your workplace

  Know your Company-specific information:

  • Employer Code: 3228042
  • Your employer code helps credentialed lenders, property managers, creditors, government agencies and others request your employees' employment and income information on www.theworknumber.com. Your employees can also use your employer code to see what information is shared about them when verification is requested.

  We thank you for the opportunity to help you with your employment and income verification needs, and please feel free to reach out if you have any questions.Thank you,
  The ADP Employment Verification Team
  adpevsupport@theworknumber.com
• What Happens If I Am Sent Home Early From a Request?
  What Happens If I Am Sent Home Early From a Request?

  There are new state regulations that SwingSub employees and Swing Education must follow. We have had to make some changes to our policies and procedures that are not applicable to our independent contractors as we are required to pay SwingSub employees by the hour.  

  Employees will now receive “Reporting Time Pay” if the employee is sent home less than halfway through their scheduled day*. The “Reporting Time Pay” will be equivalent to half of their scheduled hour's pay. Employees will no longer receive the full-day pay for an assignment that has ended early**. 

  *If you are scheduled to work 8 hours and are sent home at 4 hours, you will not be paid any additional hours. However, if you were sent home after 3 hours,  you would be paid 1 additional hour of Reporting Time Pay. 

  This change was made to ensure that we are following standard employment practices and ensure consistency and fairness for all employees and schools. 

   

  **Effective March 15th, 2021

• How Do I View My ADP Pay Statements?
  How Do I View My ADP Pay Statements?

   

  This article explains how to view your Pay Statements for W2 subs on ADP, if you are a 1099 sub using Tipalti click here. 

  In order to view your pay statements, you will recommend you use a desktop web browser. You currently can't view your ADP pay statements in your Swing Account but this is a feature that will be coming soon.

  Please follow the steps below on how to view your ADP pay statement: 

  Once you've logged into your ADP account:

  1. Select > Myself
  2. Under the Myself > Select Pay Statements

  

   

  This section will allow you to view all of your pay statements that are in ADP. You will also have access to print your pay statements if needed.

• How can I access the Harassment Prevention training?
  How can I access the Harassment Prevention training?

   

  Some SwingSubs have expressed difficulties accessing the trainings in ADP. If you receive a log-in page, are not able to open courses, or course progress is not being saved the steps below should resolve these issues. 

  #1 - Use Google Chrome as your web browser.

  #2 - Clear your web browser cache and cookies.

  #3 - Add these links as trusted sites on your web browser. 

  https://learnadp.litmos.com and https://adp.calliduscloudenablement.com

  #4 -Third-party cookies should be allowed/enabled on your web browser.

  • Go to settings
  • Go to Privacy and security
  • Go to Site Settings
  • Go to Cookies and site data
  • Blocked third-party cookies - turn off
  • Allow - click on Add
  • Enter the below links - one at a time

  https://learnadp.litmos.comand https://adp.calliduscloudenablement.com

  #5- Pop Ups must be allowed/enabled on your web browser.

  • Go to settings
  • Go to Privacy and security
  • Go to Site Settings
  • Go to Pop-ups and redirects
  • If it says blocked - move the button to the right until it says Allowed
  • Allow - click on Add
  • Enter the below links - one at a time
  • https://learnadp.litmos.comand https://adp.calliduscloudenablement.com

  If you continue to have issues, after implementing the steps above, please call ADP at (855) 547-8508 8:30 a.m. to 11:30 p.m ET Monday-Friday.

   

W2 Set Up

• How Do I Complete My New Hire Onboarding?
  How Do I Complete My New Hire Onboarding?

  Onboarding as a Swing Employee

  If you are currently a 1099 independent contractor with Swing, once it is your turn to convert to a Swing Employee, we will reach out to you directly via email and your account will prompt you to begin the process.

  To access your onboarding information, open your account settings. Once there you will be able to select 'CA - W-2 Conversion'. If you do not have this option, it is not quite your turn to convert.

  You will not be allowed to stay as a 1099 Independent Contractor with Swing after:

  California: Dec. 31st, 2020

  All other states: TBD

   

  Steps to Convert:
  

  

  Congratulations, you're hired! What does this mean for you? W-2 Set Up: What’s Changing, What's Not? 

  Frequently Asked Questions:

  What is my Virtual New Hire Orientation?

  Your Virtual New Hire Orientation will give you insight into your W-2 employee status at Swing. It will be conducted via Zoom and will be a paid session about an hour and fifteen minutes long.

  Click here to learn more about New Hire Orientation.

   

  Once I've requested my Virtual New Hire Orientation date, can I attend?

  After you've requested your Virtual New Hire Orientation date, you must complete your I-9 in full before that date in order to lock in your invitation to attend. If you do not complete your I-9 before your selected orientation date, you will have to reschedule. 

   

  Where can I go if I have questions about my I-9?

  Click here to learn more about the I-9 Eligibility Employment Verification. 

   

  Where is my Virtual New Hire Orientation invitation?

  After completing your I-9, you will be sent a Zoom invitation to the email you use for Swing. Please check your email for this invitation, and if you do not see one, reach out to support. 

   

  Do I have to attend Virtual New Hire Orientation? 

  Attending the Virtual New Hire Orientation is not optional; you must be on time and stay the entire duration. 

   

  Will I be paid for onboarding? 

  You will be compensated for your Virtual New Hire Orientation time. It will be about one hour and 15 minutes. 

   

  What is ADP?

  During your Virtual New Hire Orientation, you will create an ADP account for Swing. ADP is where you will complete your remaining New Hire onboarding steps: completing your W-2 onboarding process. ADP is also where you will punch your hours in your weekly timesheet, view pay statements, and sick time accrual rates.

   

  How long to I have to complete ADP?

  You will need to complete your ADP onboarding steps within 3 days following your orientation.
  

   

  What do I need to complete in ADP to finish onboarding?

  Emergency contact information

  Tax withholding forms and information

  Payment options

  Company policies and documents

  Create your personal profile

   

  What does the red banner on my account mean? 

  If you have questions about the red W-2 banner you see on your profile, click here. 

   

  More Questions? Check out our help articles. Can't find what you're looking for, contact us below. 

• Step 3 of the W-2 Onboarding Process
  Step 3 of the W-2 Onboarding Process

  Here is a step-by-step guide for Step 3 of the W-2 Onboarding Process:
  
  1. Log into your Swing account and navigate to your Account Settings
  You can reach your account settings in 2 ways: click either the underlined "update your account" in the red banner, or the teal "Start W-2 Process" button 

  
  2. Scroll down to Step 3
  You have already completed Steps 1 (enter your information) and 2 (sign your offer letter); please scroll past those to Step 3
  
  3. Select a date and time
  Click the drop down menu 

  
  
  Select your preferred date and time (it will highlight in teal as you hover over it)
  
  
  

  And click "Choose," which will have changed from gray to teal
  
  That's it for Step 3! 

   

• How to access Federal, State and Local Employment Posters
  How to access Federal, State and Local Employment Posters

  Employees can access the Federal and applicable State and Local employment posters on the HR Automated Employee Notices website at:  www.hraen.com

   

  IMPORTANT NOTE: COVID-19 posters can be found on the www.hraen.com and/or in the ADP portal under Myself > My Documents > COVID-19

   

  TO VIEW THE FEDERAL AND APPLICABLE WORKED-IN STATE POSTER SET(S)

   

  • Go to:  www.hraen.com

  • Click on: “Click here for Major Accounts, TotalSource, and Comp Services versions of your state posters”

  

  • Click on FEDERAL to view the Federal employment poster set

  AND/OR

  • Click on the APPLICABLE STATE to view the state employment poster set applicable to the location to which you work

  TO VIEW THE APPLICABLE CITY/COUNTY SPECIFIC WORKED-IN POSTER SET(S)

   

  • Go To: www.hraen.com

   

  • Click on “Click here for city/county specific posters and brochures”

  

  • Click on APPLICABLE STATE to view the employment posters applicable to the city/county to which you work

  
  
  

  STILL HAVE A QUESTION?

  MyLifeAdvisors are available Monday-Friday 8:00 a.m. -11:30 p.m. EST and can be reached by calling (855) 547-8508. If it is a weekend, send them an email so they can get back to you early the following week. If they ask you to speak with your 'manager', please let us know by contacting us at Support@SwingEducation.com.

• Directions for Reviewing and Acknowledging Policies/Documents in ADP
  Directions for Reviewing and Acknowledging Policies/Documents in ADP

   

  How to Get Started Reviewing and Acknowledging the Policies/Documents:

   

  1. Log into your ADP account using the credentials you created for Swing Education

  
  2. Click on “Policies” in the “Quick Links” section on your ADP homepage. Alternatively, go to the “Resources” Tab > “Company Policies”. Please see images below to help guide you. 

  

  

  3. Look for the “Acknowledged” column. If you already acknowledged a policy/document, there will be a check mark next to it. If you still need to acknowledge a policy/document, the column will be blank. Please see the image below to guide you.

   

  4. Click into the policy/document that needs to be acknowledged. Read the policy/document, scroll to the bottom, and acknowledge that you’ve read and agree to the policy/document. Please see the image below to guide you.

  
  
  

  If you have questions, please contact Swing Human Resources at HR@swingeducation.com. 

   

   

• What Does California's Prop 22 Mean For My Employment With Swing?
  What Does California's Prop 22 Mean For My Employment With Swing?

  Prop 22 was a ballot measure on the California 2020 November 3rd election ballot. The bill applies to drivers for app-based & delivery companies. Since the bill has been passed by California voters, these drivers are now classified as independent contractors but must be given certain benefits specified by the new law. 

  However, this bill does not apply to individuals who teach with Swing Education. At this time, we will still continue to transition our Swing Education workforce from  independent contractors employees. More information on that here: W-2 Set Up: What’s Changing, What's Not?

  We also encourage you to watch our first ever Town Hall from October 2020, where we discuss what being a Swing employee means and the future of Swing Education.

   

• What will you learn during New Hire Orientation?
  What will you learn during New Hire Orientation?

  What is the New Hire Orientation?

  Webinar specifically for becoming W2 with Swing Education. We will outline new changes that will take place as you become a W2 employee with Swing Education. 
  
  

  Webinar Logistics:

  • Required orientation for becoming W2 with Swing Education 
  • Conducted through Zoom
  • Duration: 1 hour and 15 minutes
  • Required to attend the entire time or else you will need to re-take it again
  • Required to attend on a computer. We do not accept calling in through your phone, as it is a visual presentation and we need you to see all of the slides. 
    
  • *IMPORTANT NOTICE: You must have your I-9 fully complete before you can attend New Hire Orientation, or else you will not be able to join.

  Content Covered and Agenda:

  • How to create your ADP account
  • How to finish ADP onboarding
  • How to complete your timesheet for different scenarios (orientation, training, working at a school)
  • OSHA workplace safety
    Payment
  • Perks of being W2 with Swing
  • 15 minutes of working time to create your ADP account and finish ADP onboarding

  FAQs

  • I have already been working with Swing. Why do I have to attend a New Hire Orientation?
    • Even if you have been working with Swing already, you will need to attend, as we are converting you from 1099 status to W2 status. This is an orientation regarding becoming W2 and you need to be aware of important changes happening. 
      
      
  • How long should I set aside New Hire Orientation?
    • 1 hour and 15 minutes
      
      
  • Do I need a computer for the orientation?
    • Yes. We need you to join the webinar from your computer. There are many visuals that we need you to see. You will also have 15 minutes of working time, which you will need your computer for. 
      

  Resources

  • W2 FAQs
  • Onboarding Checklist

  • Tax Withholdings FAQs

Permits & Certifications

• What is Mandated Reporter Training?
  What is Mandated Reporter Training?

  Swing’s Guide To Completing Mandated Reporter Training

  California requires all substitute teachers to complete the training to become certified Mandated Reporters. (Refer to the FAQs below for a complete definition of a Mandated Reporter.) In order to work as a substitute teacher with Swing Education in California, you must verify that you have completed the training and have passed the test. Here’s how:

  1. Register your account on the Mandated Reporter Training Website.                                                    
  • If this is your first time registering, you will receive an email prompting you to confirm your account.
  • Once signed in, select the “School Personnel” course.
    • If you have not completed the "General Training" course before, you will have to complete it prior to gaining access to the "School Personnel" course. 
  • Please note: in the event of technical difficulties, submit a request for help through the “Contact Us” form on the Mandated Reporter Training Website. Swing Customer Service is unable to provide technical support for this website.

  1. Watch the training module                 
  • The full Mandated Reporter Training for the "School Personnel" module is available here.
  • You may want to review the FAQ below to help achieve a passing score on the exam. 

  1. Complete Exam                                                                                                                                     
  • Click on “Take Exam” and complete the 20 questions. If you get stuck on any questions, refer to the FAQ below.                   
  • A passing score of 80% or more will qualify you for a Certificate of Completion. This is available to you under the “Courses” tab.

  1. Sign the Swing Education Forms
  • Sign in to your Swing Account
  • Verify that you have completed the training by clicking on the arrow next to your name, then navigate to Account Settings > California Mandated Reporter Training > Complete
  • Proceed to digitally sign the form.
  • There is no need to send us your certificate.

  Frequently Asked Questions 

  What is a Mandated Reporter? Mandated Reporters are required by the state of California to report any known or suspected instances of child abuse or neglect to the county child welfare department or to local law enforcement agency (local police/sheriff's department). Anyone who encounters children through their profession, including substitute teachers and all school employees, must be a Mandated Reporter, pursuant to California Penal Code 11165.7 and California Education Code 44691. 

  Am I paid to take this training? It depends. If you are an independent contractor (1099) you will not be paid for this time, as you are independent of Swing and this is a State-mandated requirement. However, if you are a W-2 employee, you may record the time on your timesheet as it is a condition of your employment. It will be paid at $16.84/hr. You may only record the time spent on this requirement after you became an employee. We do not retroactively pay for previous time spent. 

  Why must you report? The primary intent of the reporting law is to protect children from abuse and neglect. Reporting may also present an opportunity to provide help for the family. Parents who are under stress may be unable to ask for help directly, and may not know where or how to access help. A report of suspected abuse or neglect may be the catalyst for bringing about change in the home environment, which in turn, may help to lower the risk of abuse or neglect in the home. 

  How much proof do I need to provide that abuse or neglect has occurred? No proof of abuse or neglect is needed, only "reasonable suspicion” that child abuse or neglect may have occurred. If you are at all concerned about the possibility of abuse or neglect, you should report. Investigations will be conducted by law enforcement and/or the county child welfare department to determine if abuse or neglect has occurred. Delayed reporting while awaiting further information may hinder the investigation by the appropriate agencies. 

  How do I report? Mandated Reporters must report to a county child welfare department or to local law enforcement agency, such as the police or sheriff's department, immediately by phone. A written report must then be sent within 36 hours by fax, or it may be sent by electronic submission if a secure system has been made available for that purpose in your county. Written reports must be submitted on the California Suspected Child Abuse Report Form 8572. 

  Can I report the abuse or neglect anonymously? No. Mandated Reporters must identify themselves to the county child welfare department when making child abuse or neglect reports. However, persons who are not legally mandated may make anonymous reports. 

  Who will know that I made the child abuse or neglect report? The law enforcement officer and/or county child welfare worker investigating the case will have your name in order to contact you about the report. Other professionals involved in the case, such as detectives, and attorneys will have access to your name as well. However, your identity cannot be disclosed to the family or anyone else not directly involved in the investigation of the case. If your case results in a trial and you are required to testify, your identity may be revealed in court. 

  Do I need to tell the parents that I filed a report? You are not legally required to notify the parents that you are making a report. However, it may be beneficial to let the parents know you are reporting for the benefit of a future relationship. Copies of the report should be kept confidential and should never be given to any parties other than social services or law enforcement. 

  If I tell my supervisor about my concerns of abuse or neglect, have I met the obligation for mandated reporting? No. Telling a supervisor does not meet the mandated reporting requirement. If a decision is made that the supervisor will complete and submit the report to the county child welfare department or law enforcement agency, then one report is sufficient. 

  What if my supervisor tells me not to report my concerns because they are not sufficient? You must still make a report to the county child welfare department or local law enforcement. If the supervisor disagrees, the individual with the original suspicion must report. 

  If the incident I report turns out not to be the result of abuse or neglect, can I be sued? As long as a child abuse or neglect report is made in good faith, the Mandated Reporter is legally protected from civil or criminal lawsuits. Any legally Mandated Reporter has immunity and confidentiality when making a report. No individual can be dismissed, disciplined or harassed for making a report of suspected child abuse. 

  What happens if I am concerned about abuse or neglect and I do not make a report? Legally, Mandated Reporters can be criminally liable for failing to report suspected abuse or neglect. The penalty for this misdemeanor is up to six months in jail and/or up to a $1,000 fine. Mandated Reporters can also be subject to a civil lawsuit, and found liable for damages, especially if the child-victim or another child is further victimized because of the failure to report. 

  Will I have to testify in court? The majority of cases don’t go to trial. If they do, and the professional is required to testify, it is important to remember that the testimony may be essential for the protection of the child. 

  What happens if the children are removed from the home? This varies somewhat from county to county. If the county child welfare department determines that children must be removed from the home, they may be temporarily placed with an approved relative or in a licensed foster care home or facility depending on the county. If a child is removed, the case must be presented to a judge within 72 hours to determine if the removal is necessary or appropriate pending the rest of the investigation. 

  What happens after the report is filed? After a report is filed, the county child welfare department or local law enforcement agency investigates the allegations. These agencies are also required to cross-report suspected child abuse or neglect cases to each other. 

  The county child welfare department or law enforcement agency investigation will result in one of three outcomes: 

  1. Unfounded report: the report is false or does not involve abuse, such as an accidental injury.
  2. Substantiated report: it is determined that child abuse has occurred. 
  3. Inconclusive report: there is insufficient evidence to determine whether or not abuse has occurred. Only substantiated reports of child abuse and severe neglect must be forwarded to the Department of Justice. The county child welfare department will determine if children need to be removed from the home or if services need to be offered to the parents or caregivers. Law enforcement agencies may also pursue criminal prosecution. 

  Sources: 

  http://mandatedreporterca.com 

  https://www.cde.ca.gov/ls/ss/ap/childabusereportingguide.asp  

  Reference California Mandated Reporter Training 

  The information above is provided by Swing Education in reference to the California Department of Education and the California Department of Child Support Services. For more information, please reference the complete training: https://mandatedreporterca.com/training/school-personnel

• How to Get Your Sub Permit in California
  How to Get Your Sub Permit in California

  If you're a Swing Sub in California, getting a sub permit is a great idea! You'll be able to see more requests and you'll be more desirable to schools. 

  

  I've applied for my permit, now what?

  That's wonderful! You should have been notified by the CTC about the estimated processing time and status of your application. Once you’ve been approved please log in to your Swing account and add your document.  

  How do I renew my permit?

  It's very simple to renew your permit! All you need to do is check out this website from the CTC - it has more information on how to renew it online, which should be processed within two weeks. Once you’ve been renewed please log in to your Swing account and update your document.  

  These following articles may also be helpful:

  • Free CBEST Study And Prep Resources
  • Meeting The CA Sub-Permit's Basic Skills Requirement
• How do I complete the California Permit Online Application?
  How do I complete the California Permit Online Application?

  One of the requirements for the substitute teaching permit is an online application. Here are the detailed steps to completing it:

  1. Click on this link to access the application - https://www.ctc.ca.gov/docs/default-source/leaflets/414.pdf?sfvrsn=1
     
     
  2. Complete Section 1 (Personal Information)
     
     
  3. For Section 2 (Application Type Requested), select "New Credential/Permit" if this is your first time applying, or "Renewal" if you are renewing an existing permit.
     
     
  4. For Section 3 (Choose Document Type), under "Substitute Permits" select "30-Day Substitute")
     
     
     
  5. Skip Section 4 (Select Authorization/Subject Areas) and Section 5 (Child Development Permit Renewal Self-Verification)
     
     
  6. Answer the questions in Section 6 (Professional Fitness Questions). Make sure that if you do answer yes to any of the questions, that you also complete and submit the Professional Fitness Explanation Form linked in the application.
     
     
  7. Read through Section 7 (Child Abuse and Neglect Mandated Reporting) and click "I agree"
     
     
  8. Skip Section 8 (Employing Agency Information) - the 30-Day Permit which you are applying for is exempt.
     
     
  9. Review your answers and complete Section 9 (Oath and Affidavit).
     
  10. Print out the completed application and sign it 

  If you have additional questions about the online application, please contact contact us here. Thanks! 

• How To Register and Sign-Up For The CBEST
  How To Register and Sign-Up For The CBEST

  Most subs meet the Basic Skills Requirement for the California 30 Day Emergency Sub Permit by taking the California Basic Educational Skills Test (CBEST).

  It is a three-part test which consists of 50 multiple-choice Math questions, 50 multiple-choice English questions, and two essays for the Writing section. Click here to see our top tips for the CBEST!

  There are five main steps you need to complete to fully Sign-Up for the CBEST. 

  • I. Log-In
  • II. Register
  • III. Review Cart / Payment
  • IV. Next Steps / Scheduling Test
  • V. Final Check-out

  This article will walk you through the fives steps.

  I. Log-In

  1. Go to https://www.ctcexams.nesinc.com/PageView.aspx?f=GEN_Register.html and click “Register Now” button

  

  2. If you already have an account, Sign In by entering your email address and password.  If you don’t have an account click on “Create an account now” and continue on to create an account. 

  

  II. Registering for the Test

  1) Identity Confirmation

  Confirm you are the person who will be taking the test by checking the box next to the statement “I am the person who will be taking the test” and clicking “Next”

  

  2) Program Selection

  Check the box next to the California Basic Educational Skills Test (CBEST) and click “Next”

  

  3) Test Selection

  We highly recommend taking the computer-based test as there are more testing dates, times, and locations.  Be sure to select “Add” all three sections: CBEST Mathematics Section, CBEST Reading Section, and CBEST Writing Sections before clicking the “Next” button

   

  4) Alternative Testing Arrangements

  Most testers do not need alternative testing arrangements. If you know you do not need alternative testing arrangements, click “No, I do not plan to request alternative testing arrangements” and click the “Next” button. If you think you may need alternative arrangements, please click the links they provide and read their guidelines before choosing yes.

  

  5) Test Date and Location

  This page is letting you know that you have a year to schedule your test from the time you register.  You just need to click on the “Next” button.

  

  6) Score Reporting Options

  You did not need to choose an “Institution to Receive Test Results” from the drop-down menu.  You can simply click the “Next” button to continue.

  On the following page, we recommend selecting “Yes” to have your test results mailed to you.

  

  

  7) Background Questionaire

  The only question that is required for you to answer is “What is your race or ethnicity?”  You can choose to answer the other background questions or you may just continue to click “Next” without answering.  Please note there are about 10 pages of background questions.

  

  

  8) Review Registration

  Review your registration responses and click “Add to Cart” at the bottom of the page when you are ready to register.

  

  

  III. Review Cart / Payment

  Review your cart and click the "Check Out" button.

  

  1) Agreement

  Review the testing agreements by clicking the box next to “I acknowledged” and clicking the “Next” button.

  

  2) Payment

  Read the Withdrawal/Refund Policy for Computer-Based Testing and check the box next to “I acknowledge…” if you agree with the statement.  Then enter your payment information and click the “Next" button.

  

  

  

  3) Review Order

  Review your information and click “Submit Order” button.

  

  IV. Next Steps / Scheduling Your Test

  1) Click on the link that says “Schedule Your Test”

  

  2) Click on the link that says “Schedule”

  

  3) Click on “CA-RMW: CBEST Reading, Mathematics, Writing"

  

  4) Click the light blue “Schedule This Exam” button

  

  5) Test Center Search: Type in your city or zip code and push “Search”.  Then, click on up to 3 Testing Centers and click the “Next” button.  You can see more testing centers by clicking “Display more testing centers...”

  

  6) Select Date and Time: Choose the location and date that is most convenient for you by clicking on the dates in the calendar that are open and then click the blue box that contains the available time that you desire.  You can always go back by clicking “Change Test Centers”.

  

  7) Review your order and click on "Proceed to Checkout" button.

  

  V. Final Check-Out

  1) Confirm Personal Information

  Review your information. Your name must exactly match the identification that is presented at the test center or you will not be able to take your exam.  Click on "Update my information" if you need to change your name.  If your information is correct then click the “Next” button.

  

  2) Agree to Policies

  Read the policies and if you agree, check the box next to "I have read and agree to the Evaluation Systems policies listed above.” then click the “Next” button.

  

  3) Submit Order

  Review and click the “Submit Order” button.

  

  4) Summary

  Congratulations, you finished registering for the CBEST!  We recommend you print out this page for your records and to check your email for the confirmation. 

  

   

• Free CBEST Study and Prep Resources
  Free CBEST Study and Prep Resources

  Everyone studies differently, but following these three steps and utilizing the free study resources listed below will help you feel more confident about taking the CBEST. You can also check out our top seven tips to help you prepare for the test.

  1) Review the topics on the exam. 

  Take note of the topics that you think you will have to spend extra time studying.  

  The following resources are Free CBEST Study Guides, which provides you with a concise listing of all the topics covered on the exam:

  • Official Pearson free CBEST content specification guide 
  • Union Test Prep and Teacher Test Prep also offer free basic CBEST Study Guides (you may have to create an account with these sites).
  • Free Study Guide Zone Study Guide
  • CSUB Writing Test Tips

  2) Take practice tests.

  Practice tests can help you pinpoint your strengths and weaknesses, which will allow you to focus your energy on studying the topics you struggle with the most.  Additionally, it will help you get acquainted with the testing format, which can alleviate anxiety and help you determine how to best utilize your time during the exam.

  • The CBEST website offers both a free online and paper practice Official CBEST practice test.

  A quick google search will show many websites that offer online prep courses, which cost money. Luckily, most of these sites will also offer free practice exams (some sites may require you to create an account). 

  • Union Test Prep
  • Teachers Test Prep 
  • Test-Guide
  • Mometrix 

  3) Re-Learn concepts and study!

  Here are some helpful sites that can help you find study strategies and review methods that work best for how you personally learn:

  • CBEST tips by USC Rossier's MAT online
  • Evidence-based general study tips
  • California State University Monterey Bay free online CBEST prep course
  • Check out CBEST advice and tips from other subs, like you, on the Faculty Lounge
  • Khan Academy is an excellent free website for learning and reviewing math concepts. 
    • Their course on the old California high school exit exam may be a good place to start, or you can search by concept/topic.

  *Swing is not affiliated with any of the websites in this article. 

• Sub Permit Requirement: Basic Skills
  Sub Permit Requirement: Basic Skills

  For more assistance on registering for the CBEST: See our CBEST Registration Guide

   

  Effective October 2020, we are no longer reimbursing for out of pocket expenses related to setting up your account with Swing or obtaining/renewing your permit or credential. 

General Q&A

• Can I Use Swing As a Reference?
  Can I Use Swing As a Reference?

  One of the benefits of working for Swing is that you do not have to report to a supervisor. With that being said, that also means, you do not have a supervisor/manager to be a reference for your work, since there is no one in the Corporate office that directly witnesses your work. 

  We do encourage you to reach out to an admin or Pod Parent, with whom you had a great interaction, to ask them to be your Swing reference. 

  If you need a reference for a loan/apartment please contact us for an income verification letter. 

  If you are a W2 employee, need employment verification, please call 866-604-6572 with our employer code: 3228042. This is only applicable to W2 employees, and not those who have not transitioned from 1099 status. 

• What if a School Wants to Change my Request!
  What if a School Wants to Change my Request!

  Sometimes the needs of a school can change. They might need you to stay late or sub for an extra day. In these situations, we ask that you remain flexible and follow the following guidelines:

   

  Scenario	1099 Swing Sub	W-2 Swing Employee
  The change needs to officially be on the Swing platform.	This is very important. If you accept a request that isn't in our system, we might have trouble paying you!	This is very important. If you accept a request that isn't in our system and report the hours on your timesheet we may end up underpaying you since we wouldn't know what pay rate to pay you at!
  Pay Rates	Requests less than 4 hours are paid at the half-day rate, while requests over 4 hours are paid at the full-day rate.	You are paid hourly so you will only be paid the hours on your request page. If you are sent home early, alert us so we can revise your hours which will adjust your pay rate so you don't lose out.
  The school made some big changes to the request!	Our schools can make any changes to the request anytime up until 24 hours of the start time without penalty.	Our schools can make any changes to the request anytime up until 24 hours of the start time without penalty.
  You are not obligated to accept any changes.	You have the option to respectfully decline the changes requested by the school and find a new request. If the changes are within 24 hours, you can politely decline and wait for the admin to cancel, or they will have you work the original agreed upon request.	You have the option to respectfully decline the changes requested by the school and find a new request. If the changes are within 24 hours, you can politely decline and wait for the admin to cancel, or they will have you work the original agreed upon request. Please do not enter the canceled day on your request. You will be paid for any payable penalties during Payroll processing.
  It's good to be flexible with schools!	Schools sometimes really need the extra hand. If your request was half a day, and they want you to stay a full day, reach out to Support so we can adjust your request. Even if you were already working a full day, and you are not getting paid more, the school will really appreciate your help.	Schools sometimes really need the extra hand. Please contact our payroll team if you added any more than 60 minutes extra to your timesheet.

• How Do I Update My Address?
  How Do I Update My Address?

  In order to update your address in Tipalti: 

  • Log into the platform.
  • Click on the drop-down menu in the upper, right-hand corner.
  • Click on Payment Setup. (this is for 1099 subs ONLY. Please see below for W-2 subs)

  You will update the first page with your new information but are also required to fill out a new W9 on the fourth section to ensure your 1099 is mailed to the right address come tax season.  If you do not update your W9, your 1099 will not be issued to you at the correct address. 

  Please review the Payment Setup article if you have more questions on how to submit your information. 

  As a W-2 SwingSub employee follow these directions to update your information in ADP.

• Why Don’t I See Any Openings?
  Why Don’t I See Any Openings?

  With COVID-19, schools are still figuring out their plans. As they start to re-open or teach remotely, they will post their requests on the platform. Be sure to check the platform daily for newly posted requests. 

  Please consider if there are any upcoming holidays/breaks. Most schools will be closed around holidays/breaks, so we always see a decrease in requests being issued. 

  There’s a couple of other reasons you might not see openings:

  • All our current openings are filled. Don’t worry! New requests will come in throughout the day. We are also adding new school partners in all Swing regions, so you should see an increase over time!
  • One of the advantages of working with Swing is that you will get requests from many more schools than if you were just working with one district. You can also ask us to link you to more regions for more schools. You can see your current regions by going to your sub-profile!
  • In the meantime, check the “Show Waitlists?” box and you can add yourself to waitlists for assignments that are currently filled. If a sub cancels, you’ll have the opportunity to fill that opening.
  • You may be already committed on the day's requests are being issued. Click on the "show days I'm working" to see all requests on the platform currently. 
  • Log in on a web browser the assignments go there first.
    
  • (For California subs) You do not have a permit and all of our current requests are looking for subs with a permit or credential.

  How Can I See More Openings?

  Your sub-account shows you all available requests that are available for you to pick up. To see more requests you can: 

  • Request to be linked to more regions
  • After a great teaching day, thank the admins at the school and ask for positive feedback and to be one of their preferred subs.
  • Don't have reliability issues, such as no shows or canceling last minute. These reduce your reliability with us. Keep in mind, we give our most reliable subs the first choice for requests. 
• Why am I not getting notifications for jobs that are posted on the site?
  Why am I not getting notifications for jobs that are posted on the site?

  Often, as soon as a request is sent out, it is picked up very quickly by the first substitute who receives the text. The order in which text messages are sent out is changed each time so that all subs have a chance to get notifications first.

  We recommend:

  1. Adding yourself to the waitlist in these situations because things can always change.
  2. Logging in on the computer or mobile site as the assignments go there first for the first few minutes. 
  3. Our Star Subs get notifications first, you will want to be a Star sub by ensuring you do not:
     1. No show
     2. Cancel last minute
     3. Are late
     4. Receive negative feedback
• How Can I Get A Copy Of My Tax Form?
  How Can I Get A Copy Of My Tax Form?

   

   

  1099 Swing Subs	All 1099 SwingSubs that earned $600 or more for the previous year will be issued a 1099-NECC. This form will be mailed to the address we have on file for you by January 31st each year.
  1099 and W-2 SwingSub in the same year	All 1099 SwingSubs that earned $600 or more for the previous year will be issued a 1099-NECC. This form will be mailed to the address we have on file for you by January 31st each year. If you made anything as a W-2, you will get a W-2 tax form by January 31st of the following year.
  W-2 SwingSub for the entire year (will apply starting 2021 tax season)	If you are a SwingSub employee for a whole year, you will only get a W-2 (i.e. all SwingSubs that converted in 2020, will only get a W-2 on January 31st, 2022. and so on)

   

  

   

  FAQ's:

  I need a copy of my W-2 for 2020. Where can I get a copy?

  • If you need a copy of your W-2 for 2020, you will receive it on January 31st, 2021. You can also access your W-2 through your ADP account by clicking on Myself > Pay > Pay Statements. 

  I need a copy of my 1099, where do I go?

  • If you made more than $600 and need a copy of your 1099:

    You should have received an email from noreply@taxformsdownload.com that includes the information on how to download your 1099 form. Check your spam folder, as the email may have gotten lost in there!

    The email should contain login and password instructions to access your 1099 form at Taxformsdownload.com.

    1. To access your form, you will need a password and your email address. The password consists of the first four letters of your first name or your company name in lowercase letters plus the last four digits of your SSN or EIN. Here are some examples:1. If your name appears on the form as Mary May with an SSN of 711223456, then the password would be mary3456 (first 4 characters of your Full Name / Business Name + last 4 digits of your SSN/ITIN number).

    2. If your name appears on the form as AL D with ITIN as 517223355, then the password would be al3355 (first 2 characters of your Full Name / Business Name since the Full Name / Business Name is shorter than 4 characters + last 4 digits of your SSN/ITIN number).

    3. If your business name appears on the form as Mary May PLLC with ITIN as 012847934, then the password would be mary7934 (first 4 characters of your organization name + last 4 digits of your ITIN/EIN number).

  I can't access the 1099 tax website, can you send me a copy?

  • Yes, we can send you a copy via email. Please contact us and state that you would like a copy and authorize it to be sent via email.

  I earned less than $600, can I get a 1099?

  • No, 1099's are only issued to subs who made more than $600. You can find your payments in your payment history. 

  I need to update my address for my 1099

  • Please update your address in your Tipalti account on pages 1 and 4. 

  Why am I getting a 1099 and not a W-2?

  • When you are an independent contractor with Swing, not an employee, you are issued a 1099.
  • If you converted to a W-2; all 1099 SwingSubs that converted in the same year to W-2 SwingSub Employee will receive a 1099 (if over $600) and a W-2 form by January 31st, 2021. 

  I have questions about taxes, can you help?

  • No. We are unable to provide tax advice to any Swing Sub. Please check out our Taxes for Independent Contractors Guide for information we can provide. 

   

Classroom Best Practices & Resources

• Distance Learning Code of Conduct
  Distance Learning Code of Conduct

   

  This is a Distance Learning Code of Conduct. Listed below are our top distance learning requirements to ensure that teaching remotely will run smoothly. We want to make sure our teachers and schools are set up for success prior to your distance learning assignment. Please read the statement carefully and acknowledge that you will be held accountable to the below requirements.

   

  1. I will gather information from the school in advance -- on the distance learning platforms used, the log in credentials and the admin contact information.

   

  Tip: The admin’s contact information will be included in the assignment details or emailed to you. Feel free to reach out to them with any questions.

   

  2. I am proficient in the tools required for distance learning, and if I am not, I will complete Swing’s Distance Learning training or read through the presentation before my first distance learning assignment. If a school provides training and/or other resources, I will be sure to watch the training videos and read all assignment details.

  
  Tip: We strongly encourage practicing using the platform ahead of time so that you feel comfortable the first day you teach.

  
  

  3. I have a reliable computer with a working camera and microphone, as well as reliable internet access. I will show my face on camera. I will make sure to charge the computer that I will be using and have the charger readily accessible. I will make attempts to minimize background noise and/or distractions.

  
  Tip: Keep your laptop plugged in while teaching. We recommend logging in 10 minutes early to get the classroom set up.

  
  

  4. I will follow the sub plans from the classroom teacher, which may include taking attendance, keeping students on task and managing the classroom. If sub plans aren’t provided, I will create my own plans.

  
  Tip: The school will communicate any important information in the request details or via email. 

  
  5. If shadowing another teacher is required for my long term assignment, I agree to go through the shadowing training.

   

  Thank you for completing our Distance Learning Code of Conduct.

  If you’re interested in learning more about our distance learning recommendations, please click here to read through our extended checklist. This checklist breaks down recommendations into three categories: Before Class, During Class and After Class.

   

• How to prepare for an assignment
  How to prepare for an assignment

   

  We know that going to a new school can cause anxiety, especially when you don't have all the details. We have tried to provide some useful information by providing the school an "about us" section in their accounts. You can view that information in the View Details of the request.

  "View Details" can be found on the assignment in the platform, or if they haven't filled it out, we encourage you to email the school so you can ask questions such as: 

  • • What is their school dress code?
    • Where to park
    • Where you check-in
    • Lunch expectations
      • Determine if you need to bring your lunch

  More Swing tips:

  • Add your assignment to your calendar by automatically syncing your requests to your google calendar.  Click here to find out how
  • Look-up the school’s address and parking directions. Estimate the time needed for travel the day before your assignment, including parking, and by consulting Google Maps.
  • Prepare a “substitute bag” that has supplies and extra worksheets
  • If lesson plans are available in advance, read over them and make notes of any questions you may have or specific actions you need to take during the day
    • if possible, email the teacher directly with your questions
  • Take note of the grade level/ subject matter, and conduct research on the following:
    
    • Common Core Math
    • Common Core English & Language Arts
    • Next Generation Science Standards

  • Classroom Management Practices
    • • Free Online Training
      • Classroom Management Tips and Resources

   

• How should I Dress for my Assignment?
  How should I Dress for my Assignment?

  First impressions matter.  Schools use dress codes as a way to show students what professionalism looks like, and expect their educators to demonstrate that as well. 

  Many schools provide their specific dress code in the "View details” section, which can be found on the request page of each assignment. 

  Swing Subs are expected to dress in business casual attire. Based on an analysis of dress codes at Swing’s partner schools, the following is generally considered acceptable:

  • Comfortable dress shoes/flats (avoid sneakers, sandals, or open-toed shoes).
  • Solid colored slacks (no jeans, avoid capris).
  • Neatly ironed buttoned-up collared shirt.
  • Blouse and/or knitted sweater/cardigan.

  If your request is for a physical education class you may wear athletic attire. 

  Schools also recommend avoiding any offensive or strong odors, such as cigarettes or perfumes/colognes, and to practice general hygiene before an assignment.

• Substitute Teacher Code of Conduct
  Substitute Teacher Code of Conduct

  Swing partners with schools that serve a wide diversity of students and communities across the United States. Swing has a responsibility to meet the needs of schools and also understand the challenges of substitute teaching. We expect our subs to have the utmost professionalism when representing Swing on a school campus. 

   

  All SwingSubs need to be on time, respectful, and prepared!

  Our list of standard expectations will help you be successful in most situations across all schools:

  • All communication will be professional and courteous with school staff- at all times. 
  • In the event that the school or a SwingSub are not satisfied with their experience, at any assignment and for any reason, the school or sub can request to be unlinked from each other.
  • We want our subs to succeed, so we will keep working with subs if they indicate that they have a desire to continue growing as an educator and we find that they’re a good fit for other schools.
  • There are some behaviors, however, which are considered unacceptable, including, safety incidents.
    • These behaviors are never acceptable at any school and can be grounds for immediate removal from the platform.
  • We may also consider removing a substitute from the platform when we observe a pattern of unchanged negative behavior or if the sub’s response indicates that the sub is unable to adequately improve.

  Expectations Regarding Safety Concerns

  This section contains behaviors that are never acceptable at any school and can be grounds for removal from the Swing platform. They could also result in schools or parents pursuing legal actions.

  We caution you to avoid the following behaviors to be successful at a school:

  • Have any physical contact with a student or their belongings
  • Have any interaction with a student or staff  that can be considered lewd or sexual harassment
  • Use inappropriate language (socially offensive/lewd) or verbally abuse a student, staff member, parent, or member of the public while on school property
  • Comment on a student’s personal appearance/characteristics, identities, abilities, or known disability
  • Have sole custody of a student in a private setting
  • Leave students unattended or not actively monitoring the class (ex: sleeping, being engaged with electronic devices, ignoring safety issues)
  • Leave the school grounds during school hours without notifying the school administration
  • Bring or show unauthorized movies (including but not limited to internet clips) or
    photographs to the students
  • Transport students in a vehicle without authorization from the school
  • Provide medication to a student
  • Attempt to contact or be contacted by a student outside of the assignment
  • Remove school property from school grounds or fail to return school property
  • Share confidential information about a student or school employee with
    non-relevant/third parties unless required by law (including but not limited to photographs, recordings, social media posts, or discussing a student's information - especially about a student’s disability or learning accommodations)

  Expectations for Accepting Assignments

  Reliability is extremely important to schools. By following these expectations you have the opportunity to earn Star Sub status.

  • Complete all accepted assignments 
  • Use the Swing platform to cancel an assignment, if you are no longer able to meet the assignment requirements
  • Avoid canceling any assignments less than 24 hours before the assignment start time

  Expectations On the Day of an Assignment

  First impressions matter, you may find yourself developing your network! Follow these expectations to make a great first impression.

  Checking In:

  • Arrive on time or earlier than the expected start time 
  • Contact the school immediately via phone if there is an emergency cancel or tardy
    • Contact us to explain the nature of the cancellation or tardy. This also helps us confirm any appropriate changes to the assignment.
  • Follow the school’s dress code
  • Follow the school’s check-in procedures
  • Be approachable, flexible, and ready to assist the school with their needs
  • Communicate professionally with all school staff
    • Do not use curse words or derogatory language
    • Avoid discussing controversial or polarizing topics such as politics, religion, drugs, sexuality, etc

  Before Class Starts:

  • Read over lesson plans and prepare materials needed to execute the plans
  • Familiarize yourself with the school’s behavior management policies and style
  • Familiarize yourself with all school safety equipment, such as fire extinguishers or eyewashes and protocols including but not limited to lockdown procedures, codewords, fire/earthquake/tornado procedures, and medical emergencies
  • Make sure you know how to communicate with your point of contact while in the classroom

  During Class:

  • Never leave students unattended
  • Make sure all students are accounted for by following procedures for attendance, hallway passes, and transitions
  • Actively monitor students - do not use personal electronics, read, or sleep
  • Follow the lesson plan and/or instructions provided by the school
  • Commit to remain objective with students and the learning material, without bias or prejudice
  • Communicate with staff if there is a safety concern in the classroom
  • If you are working as a teacher’s aide or paraprofessional, follow the directions of the lead teacher

  When interacting with students:

  • State and uphold behavioral expectations so the class maintains a safe learning environment
  • Treat all students with courtesy, kindness, and respect at all times
  • Engage with students by answering their questions.  Walk around the room and go to students
  • Understand and respect the values and traditions of the diverse cultures represented in the community and in the classroom
  • Avoid discussing controversial topics including but not limited to religion, race, politics, sex, drugs. 

  Passing Periods / Lunch / Prep Periods / Recess:

  • Follow all hallway, transition, and dismissal procedures including dismiss students at the bell or designated dismissal time
  • Follow any break, lunch, planning period, or recess procedures and complete any student monitoring duties or administrative duties during these time periods
  • Do not leave students unattended; wait until a qualified adult is present
  • Ask permission, and inform staff if you need to leave campus
  • Take breaks / eat lunch in designated areas on campus
  • Do not smoke cigarettes, use electronic cigarettes, or vaping on school grounds or near campus

  End of Classes / Assignment:

  Following these expectations will help you leave a good impression on the school.  This can lead to you becoming one of their preferred subs in the future.

  • Leave detailed notes for the teacher, avoiding judgemental or subjective language
  • Collect all school work from students and make sure it is organized
  • Follow all procedures for student dismissal
  • Do not let students leave until the designated time for dismissal
  • Leave the classroom as tidy as possible or in the same condition as it was upon arrival
  • Make sure any technology or equipment is accounted for and properly stored/locked
  • Ensure classroom is locked/secured
  • Return all school property, including keys
  • Follow all school check-out procedures
  • Ensure school admin is aware that you are leaving campus
• Maintaining Positive Classroom Engagement
  Maintaining Positive Classroom Engagement

  We want to make sure all our subs have as many opportunities to work as possible, and we have noticed that some awesome substitutes are being unlinked from schools for being disengaged, and these situations could have been easily avoided. 

  Please refrain from:

  • Leaving students unattended to use the bathroom or make a phone call
  • Sitting in the same spot the entire class and not assisting students
  • Not monitoring the classroom by:
  • Reading a book or newspaper
  • Using electronics (cell phones, computers, or headphones)
  • Remaining seated during the entire class

  Schools are liable for student safety during school hours, so schools expect that substitutes actively monitor and supervise students at all times. 

  We know you all are working hard, and we want to make sure that you keep on getting invited back to school. Here are some tips to help schools recognize that you are engaged in the classroom:

  • If you need to leave the classroom for any reason, call your point of contact at the school, and do not leave until another qualified adult is in the classroom to relieve you.
  • If you are assisting a student or engaging in other classroom duties, be sure to look up and survey the entire class often
  • If students are working quietly, resist the temptation to text, surf the web, or read. Here are some alternative activities that schools often love to see:
  • Circulate throughout the room (without hovering)
  • Assist students who ask for help
  • Ask students who are off-task if they need help
  • Do not respond to text messages (even those from Swing), emails, etc. during passing or planning periods, lunch, or times when you are not responsible for actively monitoring students. We know you don’t want to miss other sub opportunities. 
• Tips: When Assignment or Sub Role is Unclear
  Tips: When Assignment or Sub Role is Unclear

  As a substitute, you have the opportunity to work with a wide variety of schools. You may have noticed that the degree of organization and the amount of support a school can offer may differ greatly depending on the school’s leadership style and its access to financial and human resources. Working with students can also be unpredictable, and sometimes emergencies arise that require the attention and focus of administrators, which can leave you with little support or direction.

  Below are some real situations that have happened to subs that could leave you scratching your head on what to do:

  • You arrive at a school no one is in the office or answering the phone
  • You arrive at a school, and two subs show up for the same job. Your point of contact dismisses you from your assignment. It is too late for you to find another assignment.
  • An administrator asks you to wait for instructions and then they disappear because of an emergency, and no one in the office knows what you are supposed to do.
  • The teacher’s planning period is the last period of the day. You no longer have students, so you go to the office to see if you are dismissed, and no one is there or answering the phone.
  • A teacher comes into your class, and they tell you that they got the class and that you don’t need to be there anymore.

  If you ever find yourself in a situation where you are unsure of what you are supposed to be doing please do the following to ensure that you are fulfilling your duties.

  • Do not leave campus until you are dismissed by your point of contact or an administrator. It is possible that the school may want to reassign your role or change your responsibilities during the day.
  • Always fully follow each school’s check-out procedure.
  • If you are attempting to follow the school’s check-in/check-out procedure but your point of contact or administrators are not available contact us, here.
  • Never leave students unattended, unless students are officially dismissed from class, or you are relieved by a qualified adult. If you do not know if the adult is qualified, do not leave.
  • If you have already arrived at a school and the school cancels the assignment, you will still get paid for the day. Note: As long as you faithfully tried to fulfill the duties of the assignment and do not leave until you are officially dismissed.

   

Webinars and Events

• Spring 2021 Town Hall
  Spring 2021 Town Hall

   

  
  
  Swing's Spring Town Hall is scheduled for Wednesday, April 21, 2021 at 4:00 p.m. PT. Please register to attend the event here.
  
  The agenda is set to cover:

  • Introduction with CEO Mike Teng: learn about jobs available now, summer school opportunities and Swing's position on anti-AAPI violence.
  • Why you'll love long-term assignments
  • New! Earn rewards by reaching Swing Elite Sub Status
  • Nominations are open for the Third Annual Substitute Teacher Hall of Fame
  • How schools are keeping you safe from COVID-19
  • Are you getting notified of teaching opportunities? Here's why you might be missing out
  • Live Q&A

  We hope you'll join us! Register to attend the event here.
  
  Check out details from our Winter 2021 Town Hall here.
  
  

  Resource links

  Download the Swing App for iOS

  Download the Swing App for Android

  Double check your phone number

  Turn text notifications on or off

  COVID-19 protocol example from Pasadena USD

  View Past Webinars and Training Events

   

   

   

• Spring 2021 KIPP DC Reopening Plans
  Spring 2021 KIPP DC Reopening Plans

   

  

   

  On March 15, 2021, we co-hosted an event with KIPP DC and covered topics such as:

  • KIPP DC campus locations
  • Available assignmentS
  • COVID-19 protocoals
  • Classroom setup
  • Training and orientation for Swing Subs
  • Live Q&A

   

   

  Resource links

  • All DC K-12 educators workers are eligible to pre-register for the vaccine at http://vaccinate.dc.gov/

  • KIPP DC safety video

   

   

   

• Winter 2021 Town Hall
  Winter 2021 Town Hall

   

  

   

  Swing's Winter Town Hall was held on January 27, 2021. The agenda included:

  • Updates on school reopening plans by Swing CEO Mike Teng
  • Swing Platform updates
  • COVID-19 vaccinations and what you need to bring to show you work in education
  • Year-end tax forms 
  • Upcoming training opportunities
  • Live Q&A. 

   

   

  Resource links

  W-2 Conversion Steps

  Print Your Paystub

  COVID-19 Vaccination FAQs

  COVID-19 Acknowledgement Form (Revised 1-5-2021)

  Accessing Your Tipalti Tax Form (1099 employees)

  Accessing Your ADP Tax Form (W-2 employees)

  Share Your Teaching Strategy

  View Past Webinars and Training Events

   

   

   

• December 2020 W-2 Q&A Webinar
  December 2020 W-2 Q&A Webinar

  On December 9, 2020, Swing hosted a live Q&A session focused on W-2 conversion. You'll find answers to most of your W-2 questions in the articles and videos below.

   

  Reading material:

  • Why is Swing transitioning teachers to W-2 employees?
  • What does the W-2 conversion process look like?
  • What is going to change for me?
  • What happens during orientation?
  • Will my schedule or pay rate change?
  • How do I complete the onboarding steps in ADP?
  • What perks am I eligible for as a W-2 employee?
  • I don't see the prompt to convert to W-2 in my account. Why not?

   

  Links to the recording: You can skip around and watch any topic by clicking on the links below. Or, watch the event from start to finish by tapping on the video thumbnail.

  • Advice from a current Swing Sub
  • How will I know when it's my time to become W-2?
  • I-9 Forms
  • New Hire Orientation
  • W-2 Conversion 
  • Timesheet
  • Payroll
  • Taxes
  • Unemployment
  • Benefits/Perks
  • Q&A session 

   

   

• Distance Learning Training Videos
  Distance Learning Training Videos

   

  How to Run a Virtual Classroom:

   

  How to Run a Virtual Classroom: Google Classroom + Google Meet

• Fall 2020 Swing Town Hall
  Fall 2020 Swing Town Hall

  On October 29, Swing Education held its first-ever Town Hall meeting.  During this event, we covered

  • Updates on school reopening plans by Swing CEO Mike Teng
  • New request types
  • W-2 conversion 
  • Training opportunities and other perks

  You can catch up on the discussion in this video, and don't miss the resource links at the bottom of this page.

   

   

  Resource links:

  Link to the 3 request types

  Download the Swing app

  COVID-19 acknowledgement form

  How to Leave Feedback on a School

  COVID-19 resources

  W-2 Setup

  Distance learning training

  Stride Health registration page